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Landlord Gas Safety Certificate and Boiler Service

As an owner, it is your responsibility to ensure that all gas appliances, flues, and chimneys are inspected annually. You must also give a copy of the report to your tenants.

If the engineer believes that any appliance or installation is immediate danger the engineer will request permission to disconnect gas from the system and recommend the installation of inspection hatches.

What is an Gas Safety Certificate (GSC)?

A gas safety certificate for landlords is a document that proves that all the gas appliances and flues have been examined by a certified gas engineer. The landlord gas safety certificate and boiler service must arrange for a gas check for each rental property that they own at least once per year. Gas Safe registered engineers carry the inspection and ensure that all pipework, appliances and flues conform with safety regulations.

Landlords are also legally required to provide tenants with copies of the CP12 Gas Safety Certificate (Gas Safety Record) after each annual gas safety inspection and test. This should be given to tenants within 28 days following the Gas Safety Inspection and to new tenants at the start of their tenancy.

CP12 is an abbreviation of the CORGI Proforma 12 which was used by the Council for Registered Gas Installers (CORGI) prior to being replaced by the Gas Safe Register in 2009. The form contains the date of the most recent gas inspections and tests, their results, any actions that must be taken, and the name and the title of the engineer that conducted the test.

If the Gas Safety check highlights any problems with a gas appliance the engineer will provide advice on what should be done to ensure its safe use. If an appliance is deemed Immediately Dangerous, or Abnormally dangerous, the gas supply must be turned off until the issue is fixed.

It is illegal to a tenant who refuses to allow the gas safety inspection to be carried out. A landlord can ask the courts for an injunction should it be necessary, but it is generally more efficient to simply send a well written letter that explains why it is essential that the checks are carried out and what they will involve. This should encourage tenants who are hesitant to allow access to the house. If not, the landlord will need to begin the eviction process.

How often should I renew my Gas Safety Certificate?

By law, landlords and agents for letting are required to conduct an annual gas safety inspection of all gas appliances and chimneys that they provide to their tenants. This is to ensure that their equipment is safe to use and there are no gas leaks within the property. Gas inspections are an essential obligation for landlords and they must ensure that they are carried out by a qualified engineer.

The Gas Safety Certificate (formerly the Gas Safety Check Record) is legal document that confirms that a gas inspection has been conducted by a qualified engineer within the past 12 months. It is issued by the landlord and must be presented to the tenant in order to demonstrate the security of the gas supply. It is valid for a time of 12 months, and must be renewed annually.

If a landlord is unable to provide their tenants with a Gas Safety Certificate then they are in violation of the law and could be punished by the local authority. It is therefore crucial for landlords to have their Gas Safety checks carried out at a timely basis and keep a copy of the documentation in the event that a tenant asks for it.

It's also an excellent idea for landlords to set up inspection hatches on all gas appliances so that the engineers can easily access the hatches for annual inspections. If the appliance is deemed to be 'at risk' during an inspection the engineer will declare it to be at risk and will shut off the boiler and suggest that the tenant refrain from using it until the inspection hatch has been installed.

Landlords must also ensure that they give their tenants at least 24 hours notice prior to when they enter the property to perform Gas Safety checks. This gives tenants time to prepare and ask permission if needed. If a tenant refuses access to the engineer the landlord has to explain the reason why it is necessary and what would happen in the event that the tenant refuses. If the tenant is unwilling to allow the engineer entry, the landlord can think about evicting the tenant in accordance with section 21 of the 1988 Housing Act.

What happens if you don't have a Gas Safety Certificate?

It is the legal responsibility of a landlord safety certificate to make sure that their property is fitted with an approved gas safety certificate prior to the time tenants move in. In the absence of this, it's an offence that can cause landlords to be charged and liable to heavy fines. The regulations state that landlords must also furnish copies of gas safety records to their tenants upon request.

Landlords must have an Gas Safe registered engineer visit their rental property to perform an inspection of the gas supply to all gas appliances. During the inspection, a Gas Safe registered engineer will note any problems that could pose a risk to tenants. The engineer will issue the CP12 Gas Safety Document, which is also referred to as a Landlord Gas Safety Record (or a Gas Safety Certificate).

This is an important document that every tenant must take possession of and keep. This document contains information about gas installations in a rental home as well as the date they were tested and expiration dates. It can help tenants identify issues with their appliances or installations and make sure that they know how to contact the Gas Safe Engineer to have them tested.

Landlords are required to provide their current and new tenants with a gas safety report within 28 days of the engineer's visit to their property. The landlord is also required to provide an original copy of CP12 at the beginning of the tenure. Landlords who fail to provide a copy of the gas safety certificate could be prosecuted under the rules and may be subject to unlimited fines or a six-month imprisonment.

In the same way landlords must make sure that carbon monoxide detectors are working in their homes and make arrangements for them to be tested each month. The landlord is responsible for repairing any alarm that doesn't work. The rules governing this apply to council, private, and housing association landlords as well as to licensable houses of multiple Occupation (HMOs).

In June 2017 the High Court decided that it was illegal for landlords to issue Section 21 notices if they did not provide their tenants with a valid gas safety certificate. The ruling was based on a law that requires landlords who have assured shorthold tenancies to obtain a gas safety certification for their property before tenants move into it.

How do I get a Gas Safety Certificate?

Landlords are legally accountable for ensuring that gas appliances, flues, and pipework in the homes they lease are safe. This is covered by the gas safety certificate grace period Safety (Installation and Use) Regulations 1998. To be in compliance with the regulations, landlords are required to organize annual gas inspections of all gas appliances and flues they install within the property. This is known as a CP12 gas safety certificate, and it has to be filled out by a certified Gas Safe registered engineer after each inspection.

Landlords should also think about having a boiler inspection done simultaneously with an CP12 inspection. This will ensure that all gas appliances are working properly and safely. Gas engineers can offer the combination CP12 inspection and boiler service at a reasonable price. They will check the boiler burner's seals as well as look for cracks and leaks in the flue system, clean the heat exchanger, and perform general maintenance.

The CP12 document is commonly referred to as the 'landlord gas safety certificate', although it is officially called the Gas Safety Record documentation. It contains the results of the safety inspections, and specifics about any issues or actions that should be taken care of. Landlords must provide their tenants with a copy of the CP12 document within 28 days of the Gas Safety check being completed.

It is essential that landlords and letting agents allow Gas Safe registered engineers access to the property to conduct safety inspections and for maintenance. It's a good idea to inform tenants about the importance of allowing access and explain that the gas engineer will help keep them safe from carbon monoxide poisoning. If the tenant is reluctant to permit access, it's the landlord or letting agent's responsibility explain the legal responsibilities in writing and then follow up with a visit to the property to compel entry if needed.

Tenants must always request to see a Gas Safe ID card from the engineer prior to entering the premises to ensure that they're qualified to work on the gas systems in your home and are able to complete the gas safety inspection efficiently and effectively. It's also worth bearing in mind that the gas safe certificate check engineer is legally able to shut off any malfunctioning equipment and can shut off gas lines in the event of a need.